Weekly invoices, done in minutes
Log your hours, add expenses, and preview a clean invoice. No account needed. No software to open. Just fill, check, and send.
Build your snapshot
Fill in your week. The preview updates as you type.
Recent snapshots
Your last 10 saved snapshots live in your browser. Click one to reload it.
No snapshots saved yet. Build an invoice above and hit Save Snapshot.
Getting the most from InvoiceSnap
Start with a preset
If you invoice the same client every week, save them as a preset. Next time, pick their name from the dropdown and your email, rate, and invoice number prefix fill in automatically. This alone can cut your invoicing time in half.
Log hours as you go
Instead of trying to remember Friday what you did Monday, jot down hours and notes at the end of each workday. When invoice day comes, the form is already half full. The note field per day helps you write clear descriptions your client understands.
Billable items vs. expenses
Use billable items for work you charge at a different rate than your hourly (like a fixed-fee deliverable). Use expenses for costs you pass through to the client, such as software subscriptions, travel, or materials purchased on their behalf.
Week-over-week check
Open the Recent snapshots section to compare this week against last week. If hours dropped or spiked, you will see it right away. This helps you catch missed time entries before you send the invoice.
Common mistakes to avoid
Forgetting to update the invoice number is the most common error. Clients notice duplicate numbers and it creates confusion. Also, double-check your tax rate. The default is zero, which works in some regions but not others. Finally, always add payment terms in the notes field so your client knows how and when to pay.
Printing and sharing
Hit Print / PDF to get a clean, styled page ready for your browser's print dialog. Choose "Save as PDF" to get a file you can email. The Copy Summary button gives you plain text you can paste into an email body or Slack message.
Things to know
- Tax is applied as a flat percentage to the subtotal. It does not handle compound tax, VAT, or region-specific rules. Calculate those separately if needed.
- All data stays in your browser. If you clear your browser storage, saved snapshots and client presets are gone. Export important invoices by printing them.
- This tool does not send invoices, process payments, or integrate with accounting software. It creates a draft you use in your own workflow.
- Currency is a symbol only. The tool does not handle currency conversion.
- Up to 20 billable items and 10 expenses per snapshot. If you need more, consider splitting across two invoices.